How to Write Effective Project Reports
Sr. Project Controls Specialist
Conconity Project Services
Effective project reports are going to make your projects more effective, and this video offers you several best practices to apply to your project reports to be a better project manager.
Jennifer spoke to the need for effective project reporting, particularly since some people, even key leadership, believe reporting to be a waste of time. They’re only a waste of time if the report is useless. The right type of report should be geared towards the relevant parties so that they don’t become a waste of everyone’s time.
Well constructed and presented project reports are superior tools to communicate with executives, and any stakeholder for that matter. Jennifer advised us to:
Think through the results (don’t just report without analyzing the data)
Be brief (highlight relevant data to the right people)
Validate the information (be thorough)
Use templates (to save time)
Verify the value by checking with report recipients
Be consistent, relevant and reliable
Apply these simple rules and you’ll find that you’re not only writing more effective reports but achieving your goals more effectively, too.
Pro-Tip: Project reports can speak to status, portfolio, resources workload, time sheets and expenses. As a project manager you need to know who gets, the report, when do they get it, how do they get it and what is the result of these reports.
One thing you’ll learn about reporting is that you’ll sometimes have to deliver bad news. ProjectManager.com CEO Jason Westland’s article How to Objectively Report Issues gives you practical pointers on how to successfully do this.